HIGH ROLLS - MOUNTAIN PARK LIONS CLUB
PO BOX 82
HIGH ROLLS - MOUNTAIN PARK NM 88325
August 7, 2006
The High Rolls-Mountain Park Lions Club will sponsor the 2006 Annual Apple Festival Arts & Crafts Show on Saturday, October 21st from 9:00 am to 5:00 pm and Sunday, October 22nd from 9:00 a.m to 4:00 pm. Our fee is $75 per booth space. Spaces are limited.
If you would like to apply for a space, submit your reservation application and payment as soon as you receive this letter. First choice of spaces will be to the vendor who occupied that space during the 2006 Cherry Festival. Assignments will be made on a first come, first served, basis. Fee acknowledgements and booth assignments will be mailed to you by the end of September. Please complete the information below and return it with your payment/check to:
High Rolls/Mountain Park Lions Club Apple Festival
Att: Will Stigers
PO Box 82
High Rolls Mountain Park NM 88325
Please leave your pets at home. Most of the booth sites are 10' by 10' with a limited number of side-by-side booth sites available.
Your participation is important for the success of the Apple Festival. For more information call me at (505) 682-3445 before 8:00 pm, or by e-mail at tigerdin@tularosa.net.
Thank you for making our festivals a success.
Will Stigers, Booth Chairman
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Applicant agrees to abide by all conditions, rules and policies in the enclosed the Contract Conditions and Agreement.
Signature: _______________________________________ Date: ___________________
Please print Name: _________________________________________________________
Doing Business As: _________________________________________________________
Address: __________________________________________________________________
City: ___________________________________ State: __________ ZIP: ______________
Telephone: ____________________________ E-Mail: _____________________________
Description (or pictures) of your art & craft: ______________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
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Number of booth sites requested________ Side by side? Yes / No Amount Enclosed: ___________
Do you have a smaller set up than a 10’X 10’ tent? Yes / No
Vendor Agreement
Definitions: As used in this agreement, The Club, You, and Your refers to The High Rolls Mountain Park Lions Club and its membership in
entirety. The pronouns I, Me, and My as well as the term The Vendor refers to Individuals, Partnerships, Corporations, Organizations, any
combination of the aforementioned, or any other means of business wishing to contract booth space for the purpose of selling or otherwise
distributing goods and/or services during either of The Club's two annual festivals. Contract refers to the mutually agreed upon terms of both
The Club and The Vendor effective the date this agreement is received by The Club appropriately signed and approved by The Vendor.
General Provisions: I am aware and understand that booth spaces are approximately ten (10) feet by ten (10) feet in dimension and are
assigned on a first-come, first-served basis with preferential choice given to returning vendors. Should I require an area larger than ten (10)
feet by ten (10) feet in dimension, I will pay for full-sized additional subsequent spaces with the understanding that the spaces I contract may or
may not be adjacent and unobstructed. I realize that there is no guarantee that the space I am assigned will be even and level or that it will be
sheltered by trees. I understand that I am responsible for providing tables, chairs, tents, and/or any other applicable equipment and/or tools
required for the conduct of my business at the festival. I also understand that there is no electricity, telephone, water, or any other utility
provided to my assigned booth space(s), and should I require any such utility, it is my responsibility to procure said requirements in accordance
with any applicable restrictions or laws. Since no security is provided by The Club, I agree to secure my area, money, and/or valuable
merchandise against theft and/or vandalism and relieve The Club of responsibility from any such acts. If it is the nature of my business to sell
art and/or craft type items, I agree that the items I sell will be original works of my own or of an individual or entity that I represent; I will not
sell kit-built or store-bought items. I agree that I am not to sell items for on-premise human consumption, and that if it is in the nature of my
business, I will obey all applicable health and safety requirements concerning the sale of items for off-premise human consumption. I agree, to
the best of my ability, that I will complete the set-up of my assigned booth space prior to the festival and avoid set-up or tear-down activities
during festival hours. Immediately after unloading any necessary items for the conduct of my business, I agree that I will move my vehicle
from the main parking area. I agree that I will not bring pets to the festival.
Insurance: Concerning my presence at the festival, I am responsible for my safety and the safety of others conducting business or otherwise
visiting my assigned booth space. I agree to indemnify The Club and its parent organization, The International Organization of Lions Clubs
from claims by assuming full financial responsibility, insured or otherwise, should I, The Club, another vendor, or any other individual or party
be injured or killed as a result of my actions or presence, to include the sale or distribution of defective or harmful products and/or materials.
Payment: I agree that the required fee for contracting booth space must be presented to The Club before I will be permitted to enter the vendor
area with the intent to display, sell, or otherwise distribute goods and/or services, or for the purpose of conducting any other business on or in
the vicinity of the festival grounds. I further agree to pay a service charge of $25.00 in addition to bank fees should my draft (check, or money
order) be returned unpaid, as well as any collection and/or attorney fees payed by The Club in an attempt to recover all or part of my
outstanding financial obligation. I agree to the payment of a $25.00 fine if my vehicle is found to be parked in the main parking area during
festival hours.
Warranties and Representation: I am aware that The Club reserves the right to cancel or close a festival:
1) if, in the reasonable opinion of The Club or any County Official of Officer with the capacity to form judgment, it is found that the
festival grounds or facilities are damaged or destroyed to the extent that they are untenable or unfit
2) should circumstances arise that are beyond the control of The Club which would make impossible the fulfillment of their
contractual obligations.
The Club reserves the right to deny the distribution or display of any item(s) deemed inappropriate and I fully agree to discontinue presentation
of said item(s) upon request. Although The Club can provide indications of attendance at previous festivals, I agree that no guarantee can or
will be made concerning expected attendance and/or profit and that I will not hold The Club liable for any losses that I may sustain during the
festival.
Refunds: This contract provisions for one entire festival. Although I am not required to attend and conduct business for the entire duration, I
agree that no refund is provided should I choose or am otherwise prevented from doing so. I agree that if I am expelled from the festival for
any reason, to include but not limited to failure to comply with the terms if this agreement, I am not entitled to a refund. I understand that The
Club provides no refund and no alternate date for the festival should there be inclement weather. If I cancel before the first day of the month of
the festival, a full refund will be provided to me, but no refund will be provided after that. I may re-assign, sublet, or share my space with the
approval of The Club, provided that the vendor accepting, subletting, or sharing my assigned space is willing to also accept the terms of this
agreement and contract separately with The Club.
Privacy: I agree that you may only furnish information regarding the nature of my business and any associated products and/or services
without further written consent for the purpose of promoting the festival, to include any printed and/or transmitted form of media deemed
appropriate by The Club. To the extent permitted by law, and after I am notified of your intent to do so, I further agree that you may furnish
my personal information, to include addresses and/or phone numbers, for the purpose of:
1) collecting outstanding financial obligations due to The Club as outlined in the paragraph concerning “Payment”
2) resolving any claims against me as outlined in the paragraph concerning “Insurance”
Legal: I am solely responsible for the conduct of my business to include the collection and reporting of applicable local, state, and federal
tax. The Club has no interest in, and is therefore not made aware of, any financial aspect of my business.
Waivers: I waive protest to this agreement in its entirety and accept the terms and conditions outlined within.